Danville Vermont             

~DRAFT~

                                        Town of Danville

                                Selectboard Minutes of

                           July 7th, 2011 Meeting

Chairman, Douglas Pastula called the meeting to order at 6:00 pm. Selectboard present were,  Douglas Pastula, Angelo Incerpi, Marvin Withers, Michael Walsh, and Denise Briggs. Also present were: Kevin Gadapee, and Merton Leonard, and Visitors, Ken Linsley, Kirk and Mary Fenoff, Gerard Gingue, and Attorney Judy Corso and Attorney Steve Adler.  Michael K Walsh moved to accept the minutes of the June 16th, 2011 meeting as corrected to change ANR to NRC, and add Kevin and Merton invited to the executive session, Angelo Incerpi seconded the motion, which was approved by the Board. Angelo Incerpi moved to approve the special meeting of July 27th as written, Marvin Withers seconded the motion which was approved.

Attorney Steve Adler was present representing Contractor Kirk Fenoff. His general discussion focused on the way the town does business and his claims that some town policies we have are lacking and not always followed. He acknowledges we have a new purchasing policy, but feels if it was more generic it would be less biased. He also claims that town practices are not always in favor of local contractors. He suggests we review our policies and change ones that need be and follow the acceptable ones we do have.  

 Two bids were received for winter sand. Kirk Fenoff and Son bid $3.00 per yard loaded in town trucks and $7.16 per yard delivered to our garage.  Gingue Construction bid $2.94 per yard loaded in our truck for one year, $2.89 per yard loaded in our truck for a two year contract, and $2.87 per yard loaded in our truck for a three year contract.  Kevin confirmed he had a truck load of sand from each pit and they appeared very similar. After some discussion, Michael K Walsh moved to table the decision until further study could be made by next meeting, Marvin Withers seconded the motion which was approved.

Michael K Walsh moved to go into executive session to discuss personnel, and invite Town Attorney Judy Corso, Kevin and Merton to attend. Denise Briggs seconded the motion which was approved at 6:30pm. The Board returned at 7:50 from executive session, with no action taken.

Kevin reported that he has met with Morrill Construction personnel, particularly Bill Watson, and with the State Stream Bank Engineer Barry Cahoon, about additional work required on the North Danville road and stream damage repair. Kevin has also received an additional cost for these repairs by each sight, from Morrill Construction which totals $306,850. The additional cost has been approved by the Federal office at a reimbursement rate of 100% of the cost, just waiting to hear from the state. After some discussion which included that while the reimbursement may be 100%, it might take a while to receive it, Michael K Walsh moved to accept the change order provided the state approves it, and contingent on being able to borrow the funds to pay for it. Marvin Withers seconded the motion which was approved. Merton will check with Wendy on the funding question. Kevin is also planning on moving ahead with plans for the Water Andric bridge that was lost to the flood by Peabody's as well. At this time he has no additional hired help or equipment. He plans to be on vacation for the next couple of weeks.

  Merton reported that he had a damage estimate for the recent flood event, he prepared for the NEK Chamber of Commerce, which results in a $700,000 damage to the roads, up to $300,000 for stream bank repair. The Chamber is collecting this information to forward to Rep Peter Welch's office for his assistance in getting aid from Washington. The Conservation Commission had their public hearing on their Town Forrest management plan, which was reviewed by Angie and are looking to the Board for approval. After some discussion, Angelo Incerpi moved to approve the Conservations Commissions Forrest Management Plan, Michael K Walsh seconded the motion which was approved by the Board. The Planning Commission presented Vince Foy as candidate to their board, as everyone knew him they approved his application to the Planning Commission, on a motion by Denise Briggs that was seconded by Marvin Withers. The Sherriff sent a new contract for this year for the same amount of hours and the same cost per hour as last year. Michael K Walsh moved to accept the Sheriffs contract for this year authorizing Douglas Pastula to sign it, Denise Briggs seconded the motion which was approved.

 Three bids were received from four manufacturers as requested from area precast cement culvert manufacturers. This culvert is for the replacement and repair of a smaller culvert on the Chase Brook at the Walden Hill Road crossing. After some conversation, Denise Briggs moved to approve buying the cement culvert from low bidder CSI of Hudson New Hampshire at $12,525.00, Marvin Withers seconded the motion which was approved. The discussion next centered on installing the culvert. After some discussion Michael K Walsh moved to request sealed bids for installation of the culvert, bidders to give references that show examples of similar work and not to close the road for more than 5 days. Marvin Withers seconded the motion which was approved. The listers have calculated the Town tax rate and have requested that the Selectboard set these rates to be used for determining the taxes to be paid on town property. The Municipal rate was calculated to be set at $0.1567, the Highway rate was calculated at $0.2850. The State set the Educational rates for residents at $1.2283 and for non residents at $1.4586. This sets the total for residential tax rate at $1.6700, and total for non-residents at $1.9003. Angelo Incerpi moved to approve the tax rates as calculated by the listers and the state for a total residential tax rate of $1.6700 and a total non-residential tax rate of $1.9003. The motion was seconded by Michael K Walsh and approved by the Board.

             The Board reviewed the budgets and signed the orders. Denise Briggs moved to go into executive session for a personnel matter at 9:30. The session ended at 9:44 with no action taken.

 With no further business, the Board voted to adjourn at 9:46 pm.

Respectfully Submitted,

Merton Leonard

Clerk of the Selectboard

Send mail to Mert.Leonard@DanvilleVt.com with questions or comments about this web site.